Your County Recorder's primary responsibility is to record instruments submitted for recording and to keep, maintain and protect these records for perpetuity. Records in the Randolph County Recorder's Office date back to 1820. These records are the legal basis for determining ownership of real property. The documents, sometimes called "Instruments", include: Mortgages, Deeds, Liens, Military Discharges, Subdivision Plats, Contract Bonds, Powers of Attorney, Surveys, Affidavits, Federal Tax Liens, Mechanics Liens, and other miscellaneous Instruments. Instruments are recorded either for giving legal public notice of their existence or for safekeeping and future reference.
It is the duty of the Recorder to see that each instrument meets the legal requirements for recording. Each instrument must be scanned and indexed into a computer system and them microfilmed for archival purposes. The Recorder supplies copies of any recorded instrument and certifies these copies upon request (fee charged for copies and certification). The Recorder also files Uniform Commercial Code financing statements that pertain to fixtures to real property and conducts searches on names presented to them.
The elected office of the County Recorder was the first office created by the Constitution of the State of Indiana in 1816.
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