Your County Recorder's primary responsibility is to record instruments submitted for recording and to keep, maintain and protect these records for perpetuity.  Records in the Randolph County Recorder's Office date back to 1820.  These records are the legal basis for determining ownership of real property.  The documents, sometimes called "Instruments", include: Mortgages, Deeds, Liens, Military Discharges, Subdivision Plats, Contract Bonds, Powers of Attorney, Surveys, Affidavits, Federal Tax Liens, Mechanics Liens, and other miscellaneous Instruments.  Instruments are recorded either for giving legal public notice of their existence or for safekeeping and future reference.

It is the duty of the Recorder to see that each instrument meets the legal requirements for recording.  Each instrument must be scanned and indexed into a computer system and them microfilmed for archival purposes.  The Recorder supplies copies of any recorded instrument and certifies these copies upon request (fee charged for copies and certification).  The Recorder also files Uniform Commercial Code financing statements that pertain to fixtures to real property and conducts searches on names presented to them.

The elected office of the County Recorder was the first office created by the Constitution of the State of Indiana in 1816.

Click the Services button for our services and fee schedule.


For some documents, yes. Any document recorded in our office from mid-1993 onward can be searched on DoxPop ( and images can be previewed from mid-2003 onward. DoxPop provides 24/7 access to these records and patrons will have the ability to preview, purchase and print available documents.

We accept: cash, check (including personal), money order and credit card (Visa, Discover and MasterCard). There is an additional $3.50 processing fee for any credit card transaction.

There are two ways to receive your document after it has been recorded:

1.) Bring us a self-addressed, stamped envelope for your document to be returned in.

2.) Come to the Recorder's Office to retrieve the document at the time specified by our staff.

*Some documents are retained by the Recorder, please ask our staff if you have any questions.

The Recorders office does not directly perform searches for liens on property.  However, if you visit the Recorders office, they will show you how to conduct a search for a lien using the public terminals available.

Yes! The cost for a copy is $1.00 per page ($5.00 for pages larger than 11 x 17). You may pick up your copy in the Recorder's Office or send us a self-addressed stamped envelope with your payment to return the document to you.

No, we do not automatically distribute a copy of your deed once your mortgage is released within our office. Our office does not keep original documents (outside of bonds and surveys), only copies. We can provide you with a copy of your deed for $1.00 per page upon request.


Name / Title Phone #
Suzi Hammond
Part Time Deputy
Debbie Preston
Randolph County Recorder
Tammy Rhoades
Deputy Recorder
Nicole Van Note
Chief Deputy Recorder