Frequently Asked Questions
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For some documents, yes. Any document recorded in our office from mid-1993 onward can be searched on DoxPop (www.doxpop.com) and images can be previewed from mid-2003 onward. DoxPop provides 24/7 access to these records and patrons will have the ability to preview, purchase and print available documents.
We accept: cash, check (including personal), money order and credit card (Visa, Discover and MasterCard). There is an additional $3.50 processing fee for any credit card transaction.
There are two ways to receive your document after it has been recorded:
1.) Bring us a self-addressed, stamped envelope for your document to be returned in.
2.) Come to the Recorder's Office to retrieve the document at the time specified by our staff.
*Some documents are retained by the Recorder, please ask our staff if you have any questions.
The Recorders office does not directly perform searches for liens on property. However, if you visit the Recorders office, they will show you how to conduct a search for a lien using the public terminals available.
Exempt Subdivision (Parcel Split) Application Procedure
Area Planning Department
Bring the Parcel Spit Information Form (one per split) filled out with a survey to the Area Planning Office.
The following materials must be included on surveys for split approval:
1. Legal description
2. Names and addresses of the owner, subdivider, and consulting engineer, land surveyor, or planning firm who prepared the plan.
3. Legend and notes, including the scale, north arrow and date.
4. County parcel tax identification number(s).
5. Tract boundary lines showing dimensions, bearings, angles, and references to section, township and range lines or corners closing with a tolerance as given in “Rule 12” of the Indiana Administrative Code.
6. Layouts of lots showing dimensions and numbers and square footage or acreage of each lot excluding areas within right-of-ways, easements and floodplains.
7. Showing the closest building to the newly created line with setback dimensions unless setback is greater than fifty (50) feet.
8. Existing streets and right-of-ways on and adjoining the site of the proposed subdivision showing the names, roadway widths, types and widths of pavements.
9. Existing and proposed easements, including the location, width and purpose of such easements must be shown on plat.
10. Location of all other natural features.
11. Boundary lines or elevations for approximate limits of floodway fringe areas on each lot as scaled from the floodplain district maps and regulations of the Zoning Ordinance.
12. Location, type, material and size of all monuments and markers.
13. The surveyor’s certificate must be located on the plat (survey).
Note: Subdivision Administrator approval must be recorded with all deeds, contracts and surveys. Complete Applications will be reviewed within 2 business days and can then be picked up at the office or returned to the applicant by mail if return postage and packaging is provided. The reviewed survey will be stamped and have a Split Approval sheet attached. (see New Parcel Split Procedure for more information)
Yes! The cost for a copy is $1.00 per page ($5.00 for pages larger than 11 x 17). You may pick up your copy in the Recorder's Office or send us a self-addressed stamped envelope with your payment to return the document to you.
Refer to the Zoning Change Requests page of this site for information on this topic.
Article I Table 1.01.1 of the Unified Zoning Ordinance.
Zoning District Classifications and Symbols
A-I Agricultural, Intensive
A-L Agricultural, Limited
A-R Residential, Low Density
R-1 Residential, Medium Density
R-2 Residential, High Density, Urban
R-3 Residential, High Density
C-1 Commercial, Neighborhood
C-2 Commercial, Community
C-3 Commercial, Regional
M-1 Industrial, Light
M-2 Industrial, General
FF Floodway Fringe
PD1 Planned Development
For each zoning area, please refer to the Unified Zoning Ordinance and the Subdivision Control Ordinance.
In Agricultural Limited and Agricultural Intensive, it is required you have at least two buildable acres for a new home or a mobile home.
Other buildable lot sizes apply within city or town limits depending on the zoning district.
The new Subdivision Control Ordinance defines buildable lot as the area outside of right-of-ways, easements and the flood plain. If there is a city sewer available then the flood plain can be included in the buildable acres.
An ILP (Improvement Location Permit) is required ANY time you add square footage to your property in the form of a new home, manufactured home, home addition, any detached structure, pool, patio, pond or deck.
An ILP is required for all storage sheds and appropriate setbacks for must be met. No matter what kind of foundation your shed has, or if it is built on-site or pre-built, you will need a location permit to determine the setbacks on your property. If your shed is movable, unless it is moving from your location within 6 months, you still must have an ILP. If you have any doubts or questions, please contact the office at 765-584-8610 before you purchase a shed.
An Improvement Location Permit (ILP) is written authorization from the Area Planning Commission approving the location of construction on a property*.
When you come in for your building permit, you must first fill out an application for an ILP. It will be determined by your zoning what the setbacks will be, that the land you wish to build on is yours and suitable for building. Before this permit may be issued the Surveyor will look over the building site and determine if there are any drainage issues with the property,
Some of the things that the Area Planning Commission will be checking for are:
- Front, side and rear setbacks
- Flood plain
- Right of way
It is much easier an far cheaper to get this worked out before you build, and it usually only takes a few minutes to know that you are building in a suitable location.
*Reference: Unified Zoning Ordinance Article XIII, Definitions.
You must obtain an ILP for an above ground swimming pool if the width is 18 feet or larger and the depth is at least 3 feet.*
Your pool shall not be located closer than 5' to any property line, are not permitted in required front yards, and if located in any R-Zone must be fenced.
*Reference: Article II section 2.13 as well as article XIII definitions of the Unified Zoning Ordinance.
Yes - an in-ground pool requires a permit from Area Planning.
A minimum ground floor living area of 950 square feet shall be provided for each one-story residence and 600 square feet for each residence of two or more stories constructed within an Agricultural Limited and Agricultural Intensive District. In the case of residences with two or more stories, the total finished living area of all floors shall equal no less than 950 square feet.
For All "R" refer to 4.06, Table 4.06.1 in the Unified Zoning Ordinance.
All single family homes in Randolph County must be at least 950 square feet in size.
The cost of an ILP is based on the improvement as well as the zoning district of the property. Check with Area Planning for the current fee involved.
Reference: Article X, section 10.06.6 of the Unified Zoning Ordinance.
You are required to obtain an ILP if adding square footage to your property, when building a new structure, adding on to an existing structure, changing the location of a structure on a property, or adding a pond or swimming pool.
Please feel free to call the Area Planning Office if you have any there is a questions.
Reference: Unified Zoning Ordinance Article II.
In order to apply for an ILP, it is necessary to know the dimensions of the structure being placed, added on or moved on a property. You need to know the cost of the project and who is performing the work if it is not the homeowner. You will need to know the exact location of your structure from all sides of your property.
Area Planning will provide an Aerial photograph of your property to use as your site plan, and have you draw where the new building is going.
For a new home on a septic system, you must provide your septic approval when applying for an ILP. For a new home on City Sewage and Water, you must provide your sewer and water tap.
Before an ILP will be issued all contractors working at your home must be registered with the county. Forms and directions for this are located in the Building Commission Department on this website. The homeowner may perform any work on his own home without being registered.
It is necessary to file for an Improvement Location Permit to set a mobile home on a property. Also if placing a Mobile Home on a residentially zoned piece of property, that is not in a licensed Mobile Home Park, you are required to receive Special Exception approval from the Board of Zoning Appeals.
If you choose not to apply for an ILP you may be found guilty of maintaining a common nuisance, and fined no less than $10 per day and no more than $300 per day as long as a violation occurs.
Area Planning Commission may also initiate a suit for mandatory injunction directing the removal of any building or structure erected in violation of the provisions of the Zoning Ordinance.
Reference: Article X section 10.06.3 and 10.06.4 of the Unified Zoning Ordinance
You do not need a permit for a driveway on your property.
The right-of-way is the entire width of a street, road or an alley that goes beyond the paved or graveled areas. There is no "standard" right-of-way. The right-of -way can been seen on the county GIS map by going to the GIS web site and selecting "layers" on the top bar , then selecting "Right Of Way" in the drop down menu.
Contact Area Planning & Zoning for assistance with this determination.
It is not necessary to obtain an ILP to build a fence. However, you are required to abide by regulations stated in the Unified Zoning Ordinance.
Fences may be built on the property line. The county GIS map will give you a good indication of the location of your property lines. A survey should be done to get a precise location of property lines.
Reference: Article II of the Unified Zoning Ordinance section 2.02.
A fence may be placed directly on the property line.The county GIS map can give an indication of where your property lines are. A survey should be done for a precise location of a boundary fence to prevent disputes. Please be sure to keep the "clear sight triangle" on corner lots, alleys, and next to driveways. No fence is allowed to be placed on an easement of record or in the right of way. If you help with any of this please contact the Area Planning Office.
A fence in back of the home may be as tall as 6'. A fence in front of the home may be as tall as 4'. To determine "front" and "back", draw a line perpendicular to the road at the closest point of the home to the road. Anything in front of that line is considered front, anything behind that line is considered back.
From the front line of a home to the rear property line, a fence can be no higher than six feet without applying for a variance before the Board of Zoning Appeals.
From the front line of the home to the street right of way a fence may be no higher than four feet.
Set back requirements vary according to location and zoning districts. Please refer to the Unified Zoning Ordinance section that refers to the area where you have chosen to build.
In valuing a structure the Assessor takes into consideration the outside measurements, type of construction, year built, condition, etc.
After all data is gathered, appropriate cost tables, depreciation, and neighborhood factors are applied that result in a value. The land is valued separately and takes into consideration such things as location, use, and home site value.
The answer to this question varies according to the zoning of the property.
In the Agricultural Limited District you must have five acres.
Reference: Article III table 3.03 of the Unified Zoning Ordinance
In the Agricultural Intensive District you must have 40 acres for livestock.
You may apply for a variance on this acreage requirement.
Reference: Article III-1, table 3.1-03 of the Unified Zoning Ordinance.
Livestock are not permitted in "R" "C" or "M" zones.
If you have yard structures such as tool sheds, lean-tos, barns, garages, pools, gazebos, etc., you will be assessed for them.
Your assessed value is multiplied by the tax rate. The tax rate is the total rate of the combined taxing units (County, Township, City or Town, Library, etc) within each taxing district. The tax rate is expressed in dollars per hundred dollar of assessed value. This amount is reduced by state and county credits and by any exemptions or deductions you may have as well as any tax caps that may apply.
Yes. The sales disclosures for the past 5 years are available in the Assessor’s office. Many of them are now available on our in-house computer you can use. In addition, sales data is available on the Randolph County GIS System.
Visit the Assessment Appeals Process service page for detailed information.
Personal property may be assessed by the Assessors office any time between March 1st through May 15th.
Any tangible property that is not real estate.
When a structure has been removed from your property, you need to let the Assessor know either via phone, letter, or a visit to the office. An assessor will visit the property and confirm the report before removing it from the parcel. Depending on the time of year, the assessment will eventually reflect the removal.
Personal Property is movable – can be relocated. Real Estate includes the land and appurtenances to the land that are not Personal Property.
An improvement on real estate is a building or structure that adds value to the parcel.
There are a number of exemptions and deductions available to qualifying taxpayers. The County Auditor can provide you with information and assist you in determining whether or not you qualify.
Another way to reduce your taxes is to ensure your assessed value of the property is correct. Learn about the assessments and appeal procedures by contacting the Assessor's Office at 765-584-2427.
Exemptions are filed in the Auditor’s Office. You can find information concerning exemptions here or by calling the Auditor's office at 765-584-6700.
The name on a real estate tax bill is the name of the deed holder. You need to contact the Auditor’s office to learn about the steps you must follow to change a deed. For changes of the name on personal property or businesses you will need to contact the Assessors office.
As a general rule a landlord has no duty to make repairs to leased premises unless the landlord agrees to do so.
Once you have received full payment of your judgment, you will be required to release the judgment. This is accomplished by filing a release of judgment with the clerk of the court.
Landlords are entitled to come onto or enter the premises at reasonable times and with reasonable notice and to make repairs and inspections; they are entitled to immediate access to make emergency repairs and inspections. Otherwise, the tenant is entitled to peaceful enjoyment and if the landlord wrongfully violates the peaceful enjoyment the landlord is in violation of the lease.
Collecting the judgment is your responsibility. The length of time it will take to collect will depend upon both your diligence and the debtor’s ability to pay. Filing a Proceedings Supplemental is the first step. These forms are available in the Clerk’s Office.
The law allows interest to accrue on a judgment from the date of the judgment.
Photographs of the premises and of the damages claimed are very helpful if the dispute goes to trial, whether the damages are claimed by the tenant to have been there when he or she moved in, or claimed by the landlord to be due to the negligence of the tenant.
Reasonable charges for late rent payments may be assessed by the landlord but ONLY if agreed to in advance.
You must pay the cost of filing the suit regardless of whether you choose to have the Notice of Claim delivered by certified mail, or to have the sheriff deliver it. If you win your suit, the Defendant will be ordered to repay this money to you. You will not be repaid if you lose.
As of July 1, 2017 the cost is $125.00 to file against one defendant and $10 for each additional defendant to file a Small Claim.
As a general rule an unincorporated business must be represented by the owner of the business or an attorney. Small Claims Rule 8 provides a limited exception for certain claims filed in small claims court. A business, operated as a sole proprietorship or partnership may be represented by an employee who is not an attorney if the following conditions exist: (1) The claim is not more than $1,500.00, (2) The claim is not an assignment; and (3) The business has on file with the Clerk an employee affidavit and certificate of compliance designating a full-time employee to represent the business.
Protective orders are cost-free to anyone who is a victim of domestic or family violence, stalking or a sex offense. Because this is a civil proceeding, the Prosecutor's Office is not involved in the issuance of such orders. Rather, a person must go to Randolph County Clerk's office, where he or she will fill out the paperwork to be review and ruled on by a judge.
You can find the paperwork HERE. You will need to print and fill out a Petition (PO-0100) for yourself or a Petition on behalf of a Child (PO-0101) if filing on behalf of your child. You will also need to fill out a Confidential.
WHEN FILLING OUT THE PAPERWORK: You are the Petitioner and the person it's against is the Respondent. If you can answer #1 and #2 on the Petition you qualify for a Protective Order.
For the judge to approve a protective order, the petitioner must allege that the respondent has attempted to cause, threatened to cause or is causing physical harm to the petitioner, or that the respondent is actually placing the petitioner in fear of physical harm. If you have filed a police report regarding an incident that has happened it helps the court to make a ruling if you can obtain a copy of the police report that you filed.
A party should try to get all witnesses to attend the trial. If a witness does not want to appear and testify voluntarily a party may request subpoena forms ordering the witness to appear at the trial. Requests for subpoenas should be made at the earliest possible date.
If you are the Defendant and you believe that another person who is not a party to the suit may be responsible to you for all or part of the Plaintiff’s claim, before the trial you may file a third-party notice of claim against the person. To do this you should request a notice of claim form from the Clerk and fill it out naming the person whom you believe responsible as the “Third Party Defendant” and explain on the form why you believe this person should be responsible to you for the Plaintiff’s claim. Adding a Third Party Defendant costs $10.00 per defendant.
If you are the Defendant and have received notice that you have been sued in Small claims Court and you believe that you have any claim against the Plaintiff, you may file a counterclaim against the Plaintiff. An Answer/Counterclaim form is available in the Clerk’s Office.
It is often important to the case that the proper documents or other exhibits be brought to the trial and shown to the judge during the trial. Exhibits become a part of the court record and cannot be returned. If for any reason you must keep the original documents, bring copies also.
The judge may make a decision at the end of the trial or take the matter under advisement and make a decision at a later date. Notice of the small claim judgment will be sent either to the attorneys of record if the parties are represented or to the parties.
The landlord may not keep any portion of a damage or security deposit unless there is back rent due or damages to the premises.
If it is shown to the court that the debtor has filed bankruptcy and your judgment is listed in the bankruptcy petition, the court is required by Federal law to stop collection proceedings. In that case, your only remedy is in Bankruptcy Court.
You can mail your child support payment in the form of check or money order to Randolph County Clerk's Office, PO Box 230, Winchester IN 47394. Please write your cause number and "Child Support" on the memo line of you check or money order.
You may also come in to our office to make a payment in person. We will accept cash, check or money order.
If you would like to make a payment online you can visit the Child Support Bill Pay site to make a payment. Do NOT wait until the last minute! When making your first payment online, you may need to call or our office to make sure your information is in our computer properly. If we need to update your information (SSN, DOB, etc.) then it will take 24 hours to take effect and you will not be able to make your first payment that day.
YOU MUST HAVE YOUR CASE # IN ORDER TO MAKE A PAYMENT ONLINE! Call the Clerk's Office at 765-584-7407 to check on this information.
An eviction can only be filed if it is on a rental basis only. If the case involves a land contract you must hire an attorney to file the case for you.
Oral lease agreements are enforceable, but there are fewer disputes about the terms of the lease when it is written and when all parties have read it carefully before signing.
To collect the judgment if the debtor dies before the judgment is paid, you must file a claim against the deceased’s estate.
You can sue for up to $6000 in Small Claims Court.
No, as a general rule, a corporation must appear by counsel. Small Claims Rule 8 provides an exception for certain claims. A corporation may be represented by an employee who is not an attorney if the following conditions exist (1) The claim is not more than $1,500.00 and; (2) The claim is not an assignment (such as a claim that has been assigned to a collection agency); and (3) There is a corporate resolution and employee affidavit on filed with the clerk authorizing a full-time employee to represent the corporation. The Clerk’s Office has resolution forms that can be formed for this reason.
Only one garnishment can be applied at one time; garnishment orders are paid in the order that they are received by the employer.
A Plaintiff must file a Small Claim within two years for Personal Injury (that is, injury to a person as opposed to damage to property) and damage to personal property.
A Plaintiff must file a Small Claim within six years for things such as accounts, contracts not in writing (other than a contract for sale of goods), rents and use of real estate (landlord-tenant disputes), damage to real estate, and recovery of personal property. (That was a listing of the most common statutes of limitations. This is not an exhaustive listing of the statutes of limitations in the Indiana Code.)
Yes! (EXCEPT WHEN PAYING CHILD SUPPORT) There is a $3.95 or 3.95% charge to use this service when paying over the phone. You can also pay online by using the PayGOV System
YOU MUST INCLUDE YOUR CAUSE # to make sure that you're payment is applied to the correct case.
The Clerk's Office still accepts cash, money orders and cashier's checks. WE CANNOT ACCEPT PERSONAL CHECKS FOR ANY TYPE OF CASE.
YOU CANNOT PAY CHILD SUPPORT USING THE PAYGOV SYSTEM AND WE CANNOT ACCEPT DEBIT/CREDIT CARDS OR CHECKS IN THE OFFICE AT THIS TIME FOR CHILD SUPPORT.
If you need to pay your child support online use the State of Indiana Child Support Payment Service.
You must give the Clerk the correct name, address and telephone number of the Defendant.
You need to give tenants a written 10 day Notice to Quit that is dated. You need to keep a copy of the dated Notice to Quit in order to show the Judge in court. The Clerk’s Office DOES NOT have a copy of this form available.
On this website there are applications that you can print out and fill out then mail to the Health Department. The application is very self explanatory and tells you everything you need to do.
You are able to file a PA until the child is 18 years of age.
A driver's license or state ID.
A Certified Birth Certificate is $10.00 per certificate
A Certified Death Certificate is $12.00 per certificate.
The federal Superfund Amendments and Reauthorization Act (SARA) became law in 1986. Title III of these SARA provisions is also known as the Emergency Planning and Community Right-to-Know Act (EPCRA). SARA Title III requires states to:
Promote outreach for developing local emergency preparedness programs to respond to chemical releases.
Receive reports from the regulated community.
Organize, analyze and disseminate the resulting information on hazardous chemicals to local governments and the public.
Specifically, this has required the establishment of state emergency response commissions and local emergency planning committees.
The nationwide regulated community of manufacturers and non-manufacturers of hazardous chemicals must report concerning their emergency chemical releases; their Material Safety Data Sheets (MSDS); their facility hazardous chemical inventories (Tier I and Tier II reports); and their toxic chemical releases to the air, land or water (Toxics Release Inventory).
Because of this activity, businesses have reassessed their chemical inventories and their manufacturing processes. In addition, more businesses are working cooperatively with local governments to plan for and try to prevent an accidental chemical release.
Businesses are also pursuing waste minimization and pollution prevention programs and realizing monetary savings.
If a divorce is pending, the application for the protective order should be applied for by the petitioner, and evaluated by the judge, in the court in which the divorce is pending.
It is difficult to track down and enforce against such an irresponsible parent. However, it is not impossible. We use all means possible to get that person into court on a contempt citation. The courts can punish a payor for contempt in various ways, including incarceration. When punishments are ordered, we often see the payor change his attitude. They may even start taking a greater interest in their child(ren) when they accept the responsibility for assisting with their support.
If an individual violates the protective order, the person who is protected by the order may file for contempt of court (civil proceeding), or seek the filing of criminal charges ranging from Invasion of Privacy to major felony charges, depending on the severity of the offense.
The most recent studies indicate that filing for protective orders actually decreases violence in the overwhelming majority of cases. Although protective orders are extremely helpful in curbing many forms of violence and preliminary stalking behavior, they are not bulletproof shields. Therefore, it is EXTREMELY important that when obtaining a protective order, that a petitioner seek the advice of an advocate regarding safety planning and other resources within the community that will be able to provide assistance, just in case.
Yes, visitation is an entirely different issue than child support. A non-custodial parent can file a contempt citation for refusal of the custodian to permit or arrange visitation, just like a custodial parent can file a contempt citation for non-payment of child support. If you have a good reason for not wanting visitation to occur, you should talk to a private attorney about filing a motion to modify the visitation order.
It depends. The duration period of a protective order is usually two years. However, the judge has the discretion to issue a protective order for as little time or as much time as he or she determines is appropriate. The petitioner can renew the protective order near the time that the order is scheduled to expire. Please note there is a one-month grace period to renew and if more time than this passes the petitioner will have to start the entire application process over again. A protective order may only be renewed one time. After the one renewal, the petitioner may reapply for a new protective order.
You can call or stop by the office and sign a document that will be sent to the State Child Support Bureau. The Prosecutor's Office will then withdraw from your case as an attorney of record. At that time all IV-D services stop. If you need future enforcement of your child support order, you will have to use a private attorney, or reapply for IV-D services.
Upon request, the judge may make additions to a protective order. Depending upon the circumstances involved, the judge may stipulate any of the following:
Eviction of the respondent from a residence shared by the petitioner. Unless the protective order specifically calls for an eviction, it is not an eviction notice. If both are listed on a lease or mortgage, the respondent cannot be evicted until the permanent protective order hearing.
An order may be issued for the Sheriff's Department to accompany the petitioner to the shared residence to collect emergency belongings.
An order may be issued for the respondent to pay child support or maintenance payments to the petitioner if the petitioner and respondent are married and have not filed for divorce.
The petitioner, respondent or both may be required to attend counseling, including domestic violence education.
There is no specific time frame within which the IV-D office will be successful in collecting child support for you. It depends on the circumstances of the non-custodial parent and the information that you are able to provide for the office. If you know of an employer, and there is an existing child support order, it can be a fairly quick process. If you have very little information about the non-custodial parent, we may not be able to locate or enforce your order. We need as much information as possible, including address, social security number, and identifiers, such as height, weight, hair color, eye color, date of birth, and picture (if possible). Also, if the non-custodian has other children, we need to know their approximate ages and whether or not there is a child support order for those children.
Anyone may request a protective order if they have been physically hurt or threatened. A parent or guardian must file on behalf of anyone under 18 years of age as long as he or she lives in the same household. Under certain circumstances a protective order may be issued against a juvenile. There are no hard and fast rules regarding protective orders against juveniles and it will be up to a judge to decide if one is needed.
Protective orders enable law enforcement agencies to intervene at the earliest indications of threatening, harassing or otherwise violent behavior occurs. Unfortunately, isolated, threatening acts, such as walking in front of an ex-spouse's home at three o'clock in the morning, dressed in black and carrying a knife, or walking up to an ex-girlfriend at her job and stating an intent to kill her, are not offenses which individually constitute crimes in the State of Indiana. Therefore, absent a protective order, if someone were to report such conduct to the police, no legal recourse would be available. However, were such threatening acts to occur in the face of an active protective order prohibiting all contact, abuse and harassment, then law enforcement officers would be able to make an arrest.
Any custodial parent who is receiving TANF benefits (formerly AFDC payments) from the State of Indiana has assigned their child support rights to the State of Indiana, and must cooperate in trying to establish, enforce or modify a child support order for their children. The child support payments in these cases reimburses the State for benefits received by the children. The parent will receive letters and notifications from the child support division concerning their case, and may have to make an appointment to discuss their case. When the custodial parent is no longer receiving TANF benefits, the child support amount for current child support will be directed to him/her.
Tax statements and payment coupons are mailed once per year in the spring. That bill has two payment coupons to make a payment in May and November. Notices are not sent when taxes are delinquent. Delinquent amounts will be shown on the next payment coupon. If property is eligible for tax sale, notices are sent prior to property being listed on tax sale list.
A penalty of 5% of the unpaid balance will be added if you have no other delinquencies on that parcel and the taxes are paid within 30 days of the due date . After 30 days the penalty amount is 10% of the unpaid balance.
Yes, we consider a payment "on time" if the envelope is postmarked on or before the due date. Please be aware of postal deadlines and specific procedures when mailing your property tax bill. We use the postmark as printed on the envelope when determining if a payment is on time. (Please note: Postmarks are valid for regular tax payments only and do not apply to properties going to tax sale.)
SRI Inc. handles both tax sales and commissioner's sales for Randolph County. Visit the SRI Tax Sale FAQs for more information.
Based on the March 1st ownership year, taxes are due and payable the following year in two installments. Tax bills are mailed once a year; both the 1st and 2nd installment payment coupons are included. Due dates are on each installment statement. Taxes not paid on or before the due date are subject to a penalty.
If possible you should bring the mobile home title to the Treasurer’s office to obtain a permit. If no title is available we would need to prepare a letter stating all taxes were paid for three consecutive years for the license branch. If you are moving the mobile home you will need to provide the new location address. We also need the name of the current mobile home owner to verify the taxes have been paid. To obtain a title transfer and/or moving permit you must have the full years taxes paid. If it is after January 15th assessment date you must pay an estimated tax for that year. Permits are good for 30 days.
You should contact the Treasurers office at 765.584.0704. We will verify your mailing address and mail a new bill out to you. Failure to receive a tax statement by mail does not relieve the taxpayer of the responsibility for payment and penalties when delinquent.
Mailing address changes are handled in the Treasurer’s office and the taxpayer should notify us. The tax statement will continue to go to your former address unless our office is notified by you or the Post office returns your mail to us. You can call our office at 765-584-0704 or email at email@example.com
When making your payment in person, we will print a receipt out for you. When mailing your payment we will return a receipt if you send a stamped self-addressed envelope, otherwise your check will serve as your receipt.
If you purchase a property after the March 1st assessment date, then the previous owners name will appear on the bill. The county is to show who the owner of record was as of March 1st. You should expect the former owners name to be deleted the next year.
You can pay your bill by mail, or in person at the Treasurer's office. Office address 100 S Main Street, Room 103, Winchester, IN 47394. Payments can also be made at Old National Bank in Winchester, and also Mainsource Bank in Lynn and Union City. Pay online with a credit card or pay by phone using a credit card. For more detailed information visit the Pay Your Property Taxes page.
We are accustomed to the services provided by our local community. Schools, police , fire protection, libraries and roads are only a few of the amenities property taxes make possible. Without property taxes, we couldn’t support the above services.
All real estate parcels that have a balance due from spring of the prior year or before are eligible for the tax sale. Normally, tax sale notices are sent out in July if our county is collecting in May and November. Upon certifying the tax amounts to the Auditor there is a $96.00 tax sale fee added. You would have from July until the day of sale to pay the back taxes. If your property does sell at the tax sale, you can still redeem the property but you will also have to pay tax sale fees and daily accruing interest (currently 10%).
- New structures
- Adding square footage to an existing structure
- Structural changes
- Manufactured housing
- Foundation work
- Storage sheds (over 200 square feet and $1,500)
- Grain bins
- Wind turbine towers
- Communication towers
- Sprinkler systems for fire suppression
- Mechanicals costing over $1,500.00 for electric, plumbing and HVAC
- New or updated electrical panels (under $1,500)
- Awnings over 54" deep
- Swimming pools over 36" deep
- Garage doors
- Interior work (unless the load bearing structure is altered)
- Roofing (unless the roof line or structure is altered)
- Detached accessory structure less than 200 square feet and less than $1,500
- Swings & playground equipment
- Fences under 6 feet
- Retaining walls under 4 feet
- Sidewalks and driveways
- Painting, papering, tiling, carpeting, cabinets, counter tops and etc.
- Minor electrical repair and maintenance
- Minor mechanical repair and maintenance
- Prefabricated swimming pools less than 24" deep
675 IAC 12-6-2 Definitions
Sec. 2. (a) The definitions in this section apply throughout this rule.
(b) “Class I structure” means the following:
(1) Any part of the following:
(A) A building or structure that is intended to be or is occupied or otherwise used in any part by any of the following:
(i) The public
(ii) Three (3) or more tenants
(iii) One (1) or more persons who act as the employees of another
(B) A site improvement affecting access by persons with physical disabilities to a building or structure described in this subdivision.
(C) Storage facilities, tanks, and dispensing equipment for flammable and combustible liquids or gases.
(2) Subdivision (1) includes a structure that contains three (3) or more condominium units (as defined in IC 32-1-6-2) or other units that:
(A) Intended to be or are used or leased by the owner of the units; and
(B) are not completely separated from each other by an unimproved space.
"Class II structure"
(a) "Class II structure" means any part of the following:
(1) A townhouse or a building or structure that is intended to contain or contains only one (1) dwelling unit or two (2) dwelling units unless any part of the building or structure is regularly used as a Class I structure.
(2) An outbuilding for a structure described in subdivision (1), such as a garage, barn, or family swimming pool, including an above ground swimming pool, unless any part of the outbuilding is regularly used as a Class I structure.
Yes! The Brochure shows our services and fees and provides other guidance. You can download it here: auditor-office-detail.pdf.
You can find the current road conditions and status of any Indiana or Federal highway by going to this link: http://indot.carsprogram.org/#roadReports/layers=allReports,roadReports,.... From this link, you can enlarge the state map and click on various icons to find out the status of any Indiana highway and alternative routes.
No, we do not automatically distribute a copy of your deed once your mortgage is released within our office. Our office does not keep original documents (outside of bonds and surveys), only copies. We can provide you with a copy of your deed for $1.00 per page upon request.
Randolph County's current travel status can be found at the following link: http://www.in.gov/dhs/traveladvisory/. The county travel status is changed by the order of the Board of Commissioners, based upon the recommendation of status change by the Randolph County Sheriff, the Randolph County Highway Director, and the Randolph County Homeland Security and Emergency Management Director.
The status change is done with the entire county community in mind, even though conditions in one portion of the county may be different than another portion of the county. The safety of the public and the emergency services personnel are utmost in our mind. Please do your best to follow the travel status and cooperate with emergency service personnel.
Should a travel warning be issued by the county, essentially declaring a weather emergency, persons are directed not to travel. The travel is restricted to emergency personnel only. Additional restrictions can be declared. With this said please understand the following:
- The travel statuses are for unincorporated portions of the county (meaning rural county roadways). They do not and cannot be applied to state or federal highways.
- Cities and towns may chose to follow or ignore the travel status. The choice is up to the Mayor's and Town Council President's.
- If your place of employment chooses not to follow the travel warning and orders employees to work, then you should report to work. The ordinance does not have the authority to regulate commerce and those businesses that chose to stay open during severe weather.
- We work closely with the schools and notify the superintendents as travel statuses as they are changed. However, the decision for the schools to remain open or closed falls solely on the superintendent.
Yes, as of July 1, 2017, any document submitted for recording that contains a split must be submitted to the Randolph County Area Planning Office for certification. You can reach their office at 765-584-8610 for further information on how to complete this process.
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Yes, as of July 1, 2017, any document submitted for recording that contains a split must be submitted to the Randolph County Area Planning Office for certification. You can reach their office at 765-584-8610 for further information on how to complete this process.
The Randolph County 4-H Fair begins the third Saturday of July each year.
You as parents have until the baby is 12 months old to file a Home Birth at the Randolph County Health Department. The cost is $20.00 which includes a certified birth certificate. If the child is more than 12 months old, you must file the birth with the Indiana State Department of Health as a delayed birth registration.
Starting May 8, 2015 payments made by personal OR business accounts CHECKS will to the Clerk's Office will result in the party that is to receive the money having to wait an additional 7 days before the payment will be mailed out (while your personal or business account check clears).