Recorder

PLEASE NOTE: EFFECTIVE JANUARY 1, 2021 ALL UCC FILINGS WILL BE $25.00

ATTENTION:

THE RECORDERS OFFICE REQUESTS THAT YOU WEAR A MASK AND USE PHYSICAL DISTANCING WHEN USING THE SEARCH ROOM. 

SEARCH AREA IS AVAILABLE MONDAY - FRIDAY 8 AM - 3:30 PM.

OUR OFFICE OFFERS DOCUMENT SEARCH ON Doxpop.com AND ELECTRONIC FILING WITH SIMPLEFILE AND CSC

PLEASE CALL IF YOU HAVE ANY QUESTIONS.

Ph: 765-584-7300

Fax: 765-584-4620

recorder-02@randolph.in.gov

jgrove@randolph.in.gov

 

Jane A Grove is the Randolph County Recorder

Your County Recorder's primary responsibility is to record instruments submitted for recording and to keep, maintain and protect these records for perpetuity.  Records in the Randolph County Recorder's Office date back to 1820. These records are the legal basis for determining ownership of real property.  Your county Recorder records any instrument submitted for recording providing it meets essential recording requirments. These include: Mortgages, Deeds, Liens, Military Discharges, Subdivision Plats, Contract Bonds, Powers of Attorney, Surveys, Affidavits, Federal Tax Liens, Mechanics Liens, and other miscellaneous Instruments.  Instruments are recorded either for giving legal public notice of their existence or for safekeeping and future reference. The Recorder also files Uniform Commerical Code fixture filings pertaining to real estate.

Each instrument must be scanned and indexed into a computer system and them microfilmed for archival purposes.  The Recorder supplies copies of any recorded instrument and certifies these copies upon request (fee charged for copies and certification). 

The elected office of the County Recorder was the first office created by the Constitution of the State of Indiana in 1816.

Courthouse hours are Monday - Friday 8am to 4pm. The Courthouse is closed on major holidays and election days.

Public terminals are available for searching records during regular business hours.

No Recorders staff member is permitted to give legal advice or perform title searches.

For searching public records on line, please visit 

Doxpop.com

Click the Services button for our services and fee schedule.

Services

FAQs

How do I search for a lien on a property?

The Recorders staff is not permitted to give legal advice or to perform searches. However, if you visit the Recorders office, the staff will be happy to assist you in using the public terminals to conduct a search for liens and other information during regular business hours.

I had a document recorded and I lost it...can I get a copy?

Yes! The cost for a copy is $1.00 per page ($5.00 for pages larger than 11 x 17). You may pick up your copy in the Recorder's Office or send us a self-addressed stamped envelope with your payment to return the document to you.

Can I search for recorded documents online?

For some documents, yes. Any document recorded in our office from mid-1993 onward can be searched on DoxPop (www.doxpop.com) and images can be previewed from mid-2003 onward. DoxPop provides 24/7 access to these records and patrons will have the ability to preview, purchase and print available documents.

What forms of payment does the Recorder's Office accept?

We accept: cash, check (including personal), money order and credit card (Visa, Discover and MasterCard). There is an additional $3.50 processing fee for any credit card transaction.

How will I get my document back after it has been recorded?

There are two ways to receive your document after it has been recorded:

1.) Bring us a self-addressed, stamped envelope for your document to be returned in.

2.) Come to the Recorder's Office to retrieve the document at the time specified by our staff.

*Some documents are retained by the Recorder, please ask our staff if you have any questions.

I need to record a document that contains a split...do I need to do anything before I submit for recording?

Yes, as of July 1, 2017, any document submitted for recording that contains a split must be submitted to the Randolph County Area Planning Office for certification. You can reach their office at 765-584-8610 for further information on how to complete this process.

Will I automatically receive my deed when my mortgage is released?

No. The Recorders office does not keep original documents (outside of bonds and surveys), only copies. Your original deed was returned to the presenter after it was recorded. We can provide you with a copy of your deed for $1.00 per page upon request.

Forms

Form Name Form
Certificate of Assumed Business Name PDF iconDownload RC Form

People

Name / Title Phone #
Jane Grove
Recorder 		765-584-7300
Tammy Rhoades
Clerical 		765-584-7300
Claudia Thornburg
Chief Deputy Recorder 		765-584-7300
Susan Hammond
Part Time Clerical 		765-584-7300